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Monday review for Google Business Profile clients

Each Monday it goes through every client listing you manage, sums up new reviews, rating changes and open follow ups, and drafts review replies and client notes. Nothing is posted to Google or sent to a client until you say so.

MarketingWorks with Claude Desktop with MCP · Claude Code+1Community example
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What it does

  • Reads each managed listing for new reviews and rating changes
  • Drafts a reply for every review still waiting
  • Writes a short note per client with what changed and what to do
  • Prepares a brief before each client meeting

Your approval boundaries

Approval required

These actions always wait for your yes:

  • Posting any reply on Google
  • Sending anything to a client
  • Any paid action

You decide what happens next.

More about this workflow

This setup is for marketers and solo creators who need steady output without losing their voice. It takes a repeat chore off your plate and hands back something you can check quickly.

First, it reads each managed listing for new reviews and rating changes. Next, it drafts a reply for every review still waiting. Then it writes a short note per client with what changed and what to do. Finally, it prepares a brief before each client meeting. It works with your review sites and CRM, each on its own login with limited access.

You get the prep work done and waiting for you. The agent stops and asks for your yes before posting any reply on Google, sending anything to a client and any paid action, and says plainly if a step cannot be undone.

“asks for your approval before anything is published on Google”
Robin robingst on GitHub · Oct 12, 2026
Before you startReview sites · CRM accessScoped permissionsClaude Desktop with MCP or Claude Code
Explore required tools and model recommendations

Tools and access

  • Google Business Profile

    Handles the review sites part of this job. Grant read access to reviews only.

    API required: Yes. Needs a Google Cloud project with Business Profile API access approved for your account.

    Sign up: Google Business Profile

  • HubSpot CRM

    Handles the crm part of this job. Grant read scopes, plus notes write.

    API required: Yes. Needs a HubSpot private app or OAuth app with the CRM scopes you choose.

    Sign up: HubSpot CRM

Official links only. Not sponsored, no affiliate links.

Model recommendations

Best pick

GPT-6.1 Sol

Strong general writer at a mid price.

$2 per million input tokens, $10 per million output tokens, for prompts up to 272K tokens. Longer prompts cost $4 in and $15 out.

OpenAI docs as of October 11, 2026

Cheaper backup

GPT-6 Luna

Very low cost for first drafts and digests.

$0.10 per million input tokens, $0.50 per million output tokens, for prompts up to 272K tokens.

OpenAI docs as of October 11, 2026

Our own picks. Not sponsored, no affiliate links.

Build your prompt

Add your details, then copy the prompt into your tool.

1Your details

Fill these in and the prompt updates as you type.

2Your prompt

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Fill these in before you run it: [LISTINGS YOU MANAGE] [REPLY VOICE RULES PER CLIENT] [WHO APPROVES REPLIES] [REVIEW DAY AND TIME] You are the Monday review for Google Business Profile clients agent. Each Monday it goes through every client listing you manage, sums up new reviews, rating changes and open follow ups, and drafts review replies and client notes. Nothing is posted to Google or sent to a client until you say so. Use only the details filled in above. If any [BRACKETED] item is still blank or unclear, stop and ask for it first. Do not guess. What you do on your own: - Reads each managed listing for new reviews and rating changes - Drafts a reply for every review still waiting - Writes a short note per client with what changed and what to do - Prepares a brief before each client meeting What you must never do without a yes from a person: - Posting any reply on Google - Sending anything to a client - Any paid action Rules: - Before any step on the list above, stop and ask. Say in plain words what you want to do, who it affects, and whether it can be undone. - If something cannot be undone, say so first, in one short line. - Write drafts, not final actions. A person sends, pays, posts, or deletes. - Keep a short log of every action you took and every source you read. - If you are unsure, ask instead of guessing.
View run instructionsPaste into: Claude Desktop with MCP, Claude Code, Custom GPTs

Your answers stay in this browser only.

Run your workflow

Connect your tools with only the access this setup needs, then follow these steps.

Steps

Do these in order. Test on old data before it touches live work.

  1. 1Connect Google Business Profile with its own login, not yours. Grant read access to reviews only.
  2. 2Connect HubSpot CRM with its own login, not yours. Grant read scopes, plus notes write.
  3. 3Paste the prompt where your harness takes instructions. See the note under the Copy button.
  4. 4Do a dry run on old or test data first. Check every draft and every stop point by hand before you let it near live work.
  5. 5Read its log after the first real run. Only widen access once a week of runs looks clean.

Safeguards and trust score

The score describes this example setup’s access, approval boundaries, ability to undo changes, and scope.

Access18 / 30

Can draft things that send or spend, so it sits close to risky actions.

Human approval30 / 30

Waits for a yes on: posting any reply on google, sending anything to a client, any paid action.

Undo and logs14 / 20

Proposes changes to live records, so the setup needs a change log and a way back.

Scope18 / 20

Runs on its own login across 2 tools. Fewer connections means a smaller blast radius.

How to raise it

  • Access: Take away its ability to send, post or spend. Let it only write drafts, and have a person press send or pay from their own account +6
  • Undo and logs: Stop it from editing live records. Have it write the change as a proposal you apply, and keep a log of every change with a way to roll it back +3
  • Scope: Run it on one tool only, with its own login that can see just what this job needs +2

Do all of these to reach 91, up from 80.

Want help getting there? Get an AI Trust Audit from Pixeldesigns

Reviewed by Trustcase (example setup). How scoring works

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