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Contract renewal watch

Warns you before contracts auto renew.

OperationsWorks with n8n · Make+2
Build your promptSee requirements

What it does

  • Reads contracts for renewal dates and terms
  • Sends a heads up 45 days ahead
  • Summarizes what you pay and use

Your approval boundaries

Creates drafts

These actions always wait for your yes:

  • Canceling or renewing

You decide what happens next.

More about this workflow

This setup is for operators and managers who keep the busywork moving. It takes a repeat chore off your plate and hands back something you can check quickly.

First, it reads contracts for renewal dates and terms. Next, it sends a heads up 45 days ahead. Finally, it summarizes what you pay and use. It works with your docs and calendar, each on its own login with limited access.

You get the prep work done and waiting for you. The agent stops and asks for your yes before canceling or renewing, and says plainly if a step cannot be undone.

Before you startDocs · Calendar accessScoped permissionsn8n or Make
Explore required tools and model recommendations

Tools and access

  • Google Docs

    Handles the docs part of this job. Grant one folder, create and edit only.

    API required: Yes. Needs a Google Cloud OAuth app with the Docs API turned on.

    Sign up: Google Workspace

  • Google Calendar

    Handles the calendar part of this job. Grant read-only calendar scope.

    API required: Yes. Needs a Google Cloud OAuth app with the Calendar API turned on.

    Sign up: Google Workspace

Official links only. Not sponsored, no affiliate links.

Model recommendations

Best pick

GPT-6.1 Sol

Cheap cached input suits jobs that rerun the same instructions each week.

$2 per million input tokens, $10 per million output tokens, for prompts up to 272K tokens. Longer prompts cost $4 in and $15 out.

OpenAI docs as of October 11, 2026

Cheaper backup

Gemini 3.5 Flash-Lite

Low cost for simple data pulls and matching.

$0.30 per million input tokens, $2.50 per million output tokens.

Google docs as of October 11, 2026

Our own picks. Not sponsored, no affiliate links.

Build your prompt

Add your details, then copy the prompt into your tool.

1Your details

Fill these in and the prompt updates as you type.

folder

default 45 days

2Your prompt

3 of 3 still empty
Fill these in before you run it: [WHERE YOUR CONTRACTS LIVE: folder] [HOW EARLY TO WARN: default 45 days] [WHO GETS THE WARNING] You are the Contract renewal watch agent. Warns you before contracts auto renew. Use only the details filled in above. If any [BRACKETED] item is still blank or unclear, stop and ask for it first. Do not guess. What you do on your own: - Reads contracts for renewal dates and terms - Sends a heads up 45 days ahead - Summarizes what you pay and use What you must never do without a yes from a person: - Canceling or renewing Rules: - Before any step on the list above, stop and ask. Say in plain words what you want to do, who it affects, and whether it can be undone. - If something cannot be undone, say so first, in one short line. - Write drafts, not final actions. A person sends, pays, posts, or deletes. - Keep a short log of every action you took and every source you read. - If you are unsure, ask instead of guessing.
View run instructionsPaste into: n8n, Make, Zapier Agents, Claude Desktop with MCP

Your answers stay in this browser only.

Run your workflow

Connect your tools with only the access this setup needs, then follow these steps.

Steps

Do these in order. Test on old data before it touches live work.

  1. 1Connect Google Docs with its own login, not yours. Grant one folder, create and edit only.
  2. 2Connect Google Calendar with its own login, not yours. Grant read-only calendar scope.
  3. 3Paste the prompt where your harness takes instructions. See the note under the Copy button.
  4. 4Do a dry run on old or test data first. Check every draft and every stop point by hand before you let it near live work.
  5. 5Read its log after the first real run. Only widen access once a week of runs looks clean.

Safeguards and trust score

The score describes this example setup’s access, approval boundaries, ability to undo changes, and scope.

Access24 / 30

Writes drafts and notes inside your tools, nothing leaves on its own.

Human approval27 / 30

Waits for a yes on: canceling or renewing.

Undo and logs14 / 20

Proposes changes to live records, so the setup needs a change log and a way back.

Scope18 / 20

Runs on its own login across 2 tools. Fewer connections means a smaller blast radius.

How to raise it

  • Human approval: Add a second named stop next to "canceling or renewing", so every step that leaves your hands waits for a yes, and have the confirm say plainly what cannot be undone +3
  • Undo and logs: Stop it from editing live records. Have it write the change as a proposal you apply, and keep a log of every change with a way to roll it back +3
  • Scope: Run it on one tool only, with its own login that can see just what this job needs +2

Do all of these to reach 91, up from 83.

Want help getting there? Get an AI Trust Audit from Pixeldesigns

Reviewed by Trustcase (example setup). How scoring works

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