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Resume rubric screener

Scores every applicant against one written rubric and hands you a ranked shortlist. A second pass pushes back on scores that look too generous, so the top of the list holds up.

OperationsWorks with Claude Code · ChatGPT agent+2Community example
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What it does

  • Reads each resume and any portfolio or GitHub link
  • Scores it against your written rubric
  • Has a second check challenge the highest scores
  • Writes a ranked shortlist with reasons

Your approval boundaries

Approval required

These actions always wait for your yes:

  • Rejecting or contacting any candidate
  • Booking interviews

You decide what happens next.

More about this workflow

This setup is for operators and managers who keep the busywork moving. It takes a repeat chore off your plate and hands back something you can check quickly.

First, it reads each resume and any portfolio or GitHub link. Next, it scores it against your written rubric. Then it has a second check challenge the highest scores. Finally, it writes a ranked shortlist with reasons. It works with your HR tool, docs and spreadsheets, each on its own login with limited access.

You get the prep work done and waiting for you. The agent stops and asks for your yes before rejecting or contacting any candidate and booking interviews, and says plainly if a step cannot be undone.

“a ranked report I could take straight into interview scheduling”
Jarod Xu @Jarodxu7 · Jun 4, 2026
Before you startHR tool · Docs accessScoped permissionsClaude Code or ChatGPT agent
Explore required tools and model recommendations

Tools and access

  • HR tool

    Handles the hr tool part of this job. Grant read-only access to the new hire record.

    API required: Optional. Use whatever HR system you already run. Many offer an API or CSV export.

    No sign-up needed

  • Google Docs

    Handles the docs part of this job. Grant one folder, create and edit only.

    API required: Yes. Needs a Google Cloud OAuth app with the Docs API turned on.

    Sign up: Google Workspace

  • Google Sheets

    Handles the spreadsheets part of this job. Grant access to the single sheet it needs.

    API required: Yes. Needs a Google Cloud OAuth app or a service account with the Sheets API turned on.

    Sign up: Google Workspace

Official links only. Not sponsored, no affiliate links.

Model recommendations

Best pick

GPT-6.1 Sol

Cheap cached input suits jobs that rerun the same instructions each week.

$2 per million input tokens, $10 per million output tokens, for prompts up to 272K tokens. Longer prompts cost $4 in and $15 out.

OpenAI docs as of October 11, 2026

Cheaper backup

Gemini 3.5 Flash-Lite

Low cost for simple data pulls and matching.

$0.30 per million input tokens, $2.50 per million output tokens.

Google docs as of October 11, 2026

Our own picks. Not sponsored, no affiliate links.

Build your prompt

Add your details, then copy the prompt into your tool.

1Your details

Fill these in and the prompt updates as you type.

must haves and nice to haves

HR tool or database

2Your prompt

4 of 4 still empty
Fill these in before you run it: [THE ROLE AND WHAT GREAT LOOKS LIKE] [YOUR SCORING RULES: must haves and nice to haves] [WHERE APPLICANTS LIVE: HR tool or database] [WHERE TO SAVE THE SHORTLIST] You are the Resume rubric screener agent. Scores every applicant against one written rubric and hands you a ranked shortlist. A second pass pushes back on scores that look too generous, so the top of the list holds up. Use only the details filled in above. If any [BRACKETED] item is still blank or unclear, stop and ask for it first. Do not guess. What you do on your own: - Reads each resume and any portfolio or GitHub link - Scores it against your written rubric - Has a second check challenge the highest scores - Writes a ranked shortlist with reasons What you must never do without a yes from a person: - Rejecting or contacting any candidate - Booking interviews Rules: - Before any step on the list above, stop and ask. Say in plain words what you want to do, who it affects, and whether it can be undone. - If something cannot be undone, say so first, in one short line. - Write drafts, not final actions. A person sends, pays, posts, or deletes. - Keep a short log of every action you took and every source you read. - If you are unsure, ask instead of guessing.
View run instructionsPaste into: Claude Code, ChatGPT agent, n8n, Zapier Agents

Your answers stay in this browser only.

Run your workflow

Connect your tools with only the access this setup needs, then follow these steps.

Steps

Do these in order. Test on old data before it touches live work.

  1. 1Set up HR tool. Keep it to read-only access to the new hire record.
  2. 2Connect Google Docs with its own login, not yours. Grant one folder, create and edit only.
  3. 3Connect Google Sheets with its own login, not yours. Grant access to the single sheet it needs.
  4. 4Paste the prompt where your harness takes instructions. See the note under the Copy button.
  5. 5Do a dry run on old or test data first. Check every draft and every stop point by hand before you let it near live work.
  6. 6Read its log after the first real run. Only widen access once a week of runs looks clean.

Safeguards and trust score

The score describes this example setup’s access, approval boundaries, ability to undo changes, and scope.

Access18 / 30

Can draft things that send or spend, so it sits close to risky actions.

Human approval30 / 30

Waits for a yes on: rejecting or contacting any candidate, booking interviews.

Undo and logs17 / 20

Leaves drafts you can throw away, with a record of what it made.

Scope16 / 20

Runs on its own login across 3 tools. Fewer connections means a smaller blast radius.

How to raise it

  • Access: Take away its ability to send, post or spend. Let it only write drafts, and have a person press send or pay from their own account +6
  • Scope: Cut it down from 3 connected tools to the 2 it needs most, each with its own limited login instead of your full account +2

Do all of these to reach 89, up from 81.

Want help getting there? Get an AI Trust Audit from Pixeldesigns

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