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Bank and ledger match

Compares your bank export with your books each month and lists what does not match. You fix the exceptions. It never posts entries.

OperationsWorks with Claude Code · ChatGPT agent+1Community example
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What it does

  • Cleans up the bank and ledger exports
  • Matches lines on date and amount
  • Lists bank only, books only and duplicate lines
  • Flags lines that break your rules

Your approval boundaries

Approval required

These actions always wait for your yes:

  • Posting or changing any entry
  • Anything sent to a client

You decide what happens next.

More about this workflow

This setup is for operators and managers who keep the busywork moving. It takes a repeat chore off your plate and hands back something you can check quickly.

First, it cleans up the bank and ledger exports. Next, it matches lines on date and amount. Then it lists bank only, books only and duplicate lines. Finally, it flags lines that break your rules. It works with your bank export, accounting app and spreadsheets, each on its own login with limited access.

You get the prep work done and waiting for you. The agent stops and asks for your yes before posting or changing any entry and anything sent to a client, and says plainly if a step cannot be undone.

“On its own, it posts nothing.”
Abhyuday Agarwal skillarbitra.ge · Sep 17, 2026
Before you startBank export · Accounting app accessScoped permissionsClaude Code or ChatGPT agent
Explore required tools and model recommendations

Tools and access

  • Bank export

    Handles the bank export part of this job. Grant a file you export, never your bank login.

    API required: No. A CSV export you download from your bank. No bank login for the agent.

    No sign-up needed

  • QuickBooks

    Handles the accounting app part of this job. Grant accounting data, no payments.

    API required: Yes. Needs an Intuit developer app with OAuth.

    Sign up: Intuit Developer

  • Google Sheets

    Handles the spreadsheets part of this job. Grant access to the single sheet it needs.

    API required: Yes. Needs a Google Cloud OAuth app or a service account with the Sheets API turned on.

    Sign up: Google Workspace

Official links only. Not sponsored, no affiliate links.

Model recommendations

Best pick

GPT-6.1 Sol

Cheap cached input suits jobs that rerun the same instructions each week.

$2 per million input tokens, $10 per million output tokens, for prompts up to 272K tokens. Longer prompts cost $4 in and $15 out.

OpenAI docs as of October 11, 2026

Cheaper backup

Gemini 3.5 Flash-Lite

Low cost for simple data pulls and matching.

$0.30 per million input tokens, $2.50 per million output tokens.

Google docs as of October 11, 2026

Our own picks. Not sponsored, no affiliate links.

Build your prompt

Add your details, then copy the prompt into your tool.

1Your details

Fill these in and the prompt updates as you type.

what counts as an exception

2Your prompt

4 of 4 still empty
Fill these in before you run it: [WHICH ACCOUNTS AND MONTH TO MATCH] [YOUR RULES: what counts as an exception] [HOW YOU NAME VENDORS] [WHERE TO SAVE THE RESULTS] You are the Bank and ledger match agent. Compares your bank export with your books each month and lists what does not match. You fix the exceptions. It never posts entries. Use only the details filled in above. If any [BRACKETED] item is still blank or unclear, stop and ask for it first. Do not guess. What you do on your own: - Cleans up the bank and ledger exports - Matches lines on date and amount - Lists bank only, books only and duplicate lines - Flags lines that break your rules What you must never do without a yes from a person: - Posting or changing any entry - Anything sent to a client Rules: - Before any step on the list above, stop and ask. Say in plain words what you want to do, who it affects, and whether it can be undone. - If something cannot be undone, say so first, in one short line. - Write drafts, not final actions. A person sends, pays, posts, or deletes. - Keep a short log of every action you took and every source you read. - If you are unsure, ask instead of guessing.
View run instructionsPaste into: Claude Code, ChatGPT agent, Claude Desktop with MCP

Your answers stay in this browser only.

Run your workflow

Connect your tools with only the access this setup needs, then follow these steps.

Steps

Do these in order. Test on old data before it touches live work.

  1. 1Set up Bank export. Keep it to a file you export, never your bank login.
  2. 2Connect QuickBooks with its own login, not yours. Grant accounting data, no payments.
  3. 3Connect Google Sheets with its own login, not yours. Grant access to the single sheet it needs.
  4. 4Paste the prompt where your harness takes instructions. See the note under the Copy button.
  5. 5Do a dry run on old or test data first. Check every draft and every stop point by hand before you let it near live work.
  6. 6Read its log after the first real run. Only widen access once a week of runs looks clean.

Safeguards and trust score

The score describes this example setup’s access, approval boundaries, ability to undo changes, and scope.

Access18 / 30

Can draft things that send or spend, so it sits close to risky actions.

Human approval30 / 30

Waits for a yes on: posting or changing any entry, anything sent to a client.

Undo and logs14 / 20

Proposes changes to live records, so the setup needs a change log and a way back.

Scope16 / 20

Runs on its own login across 3 tools. Fewer connections means a smaller blast radius.

How to raise it

  • Access: Take away its ability to send, post or spend. Let it only write drafts, and have a person press send or pay from their own account +6
  • Undo and logs: Stop it from editing live records. Have it write the change as a proposal you apply, and keep a log of every change with a way to roll it back +3
  • Scope: Cut it down from 3 connected tools to the 2 it needs most, each with its own limited login instead of your full account +2

Do all of these to reach 89, up from 78.

Want help getting there? Get an AI Trust Audit from Pixeldesigns

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