Weekly plan proposal you approve
A student juggling classes and a dozen internship processes runs a Sunday routine that triages the calendar and proposes the next two weeks in 25 minute focus blocks on a separate calendar. A weekday morning brief reads the same sources. Suggestions become commitments only after approval.
What it does
- Sunday evening: triages the calendar and drafts a two week plan on a proposal calendar
- Weekday mornings: writes a dashboard of calendar, emails needing action and deadlines
- Puts the first step of each block in the event description
- Caps new applications at three a week and career work at two hours a day
- Logs every change to a system map
Your approval boundaries
Approval requiredThese actions always wait for your yes:
- Moving any proposed block onto the real calendar
- Sending email or applying to anything, which no agent does
- Deleting files, always proposed first
You decide what happens next.
More about this workflow
This setup is for busy people who want their own day to run a little smoother. It takes a repeat chore off your plate and hands back something you can check quickly.
First, it sunday evening: triages the calendar and drafts a two week plan on a proposal calendar. Next, it weekday mornings: writes a dashboard of calendar, emails needing action and deadlines. Then it puts the first step of each block in the event description. After that, it caps new applications at three a week and career work at two hours a day. Finally, it logs every change to a system map. It works with your calendar, email and spreadsheets, each on its own login with limited access.
You get the prep work done and waiting for you. The agent stops and asks for your yes before moving any proposed block onto the real calendar, sending email or applying to anything, which no agent does and deleting files, always proposed first, and says plainly if a step cannot be undone.
“Good agents have small scopes.”
Explore required tools and model recommendations
Tools and access
Google Calendar
Handles the calendar part of this job. Grant read-only calendar scope.
API required: Yes. Needs a Google Cloud OAuth app with the Calendar API turned on.
Gmail
Handles the email part of this job. Grant read-only plus compose (drafts) scopes.
API required: Yes. Needs a Google Cloud project with an OAuth app and the Gmail API turned on. The agent signs in through OAuth with only the scopes you pick.
Google Sheets
Handles the spreadsheets part of this job. Grant access to the single sheet it needs.
API required: Yes. Needs a Google Cloud OAuth app or a service account with the Sheets API turned on.
Official links only. Not sponsored, no affiliate links.
Model recommendations
Best pick
Claude Sonnet 5.5
Fast and careful with your inbox and calendar.
$2 per million input tokens, $10 per million output tokens.
Anthropic docs as of October 11, 2026
Cheaper backup
Claude Haiku 5.5
Cheapest Claude option for daily sorting.
From $0.10 per million input tokens and from $0.50 per million output tokens.
Anthropic docs as of October 11, 2026
Our own picks. Not sponsored, no affiliate links.
Build your prompt
Add your details, then copy the prompt into your tool.
2Your prompt
4 of 4 still emptyYour answers stay in this browser only.
Run your workflow
Connect your tools with only the access this setup needs, then follow these steps.
Steps
Do these in order. Test on old data before it touches live work.
- 1Connect Google Calendar with its own login, not yours. Grant read-only calendar scope.
- 2Connect Gmail with its own login, not yours. Grant read-only plus compose (drafts) scopes.
- 3Connect Google Sheets with its own login, not yours. Grant access to the single sheet it needs.
- 4Paste the prompt where your harness takes instructions. See the note under the Copy button.
- 5Do a dry run on old or test data first. Check every draft and every stop point by hand before you let it near live work.
- 6Read its log after the first real run. Only widen access once a week of runs looks clean.
Safeguards and trust score
The score describes this example setup’s access, approval boundaries, ability to undo changes, and scope.
Can draft things that send or spend, so it sits close to risky actions.
Waits for a yes on: moving any proposed block onto the real calendar, sending email or applying to anything, which no agent does, deleting files, always proposed first.
Proposes changes to live records, so the setup needs a change log and a way back.
Runs on its own login across 3 tools. Fewer connections means a smaller blast radius.
How to raise it
- Access: Take away its ability to send, post or spend. Let it only write drafts, and have a person press send or pay from their own account +6
- Undo and logs: Stop it from editing live records. Have it write the change as a proposal you apply, and keep a log of every change with a way to roll it back +3
- Scope: Cut it down from 3 connected tools to the 2 it needs most, each with its own limited login instead of your full account +2
Do all of these to reach 89, up from 78.
Want help getting there? Get an AI Trust Audit from Pixeldesigns
Reviewed by Trustcase (example setup). How scoring works
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